Privacy Notice

This notice explains how Aethelbridge Ltd collects, uses and protects personal information when you visit aethelbridge.com, contact us, subscribe to our updates or register interest in working with us. We are committed to handling your information lawfully, fairly and transparently, in line with the UK General Data Protection Regulation and the Data Protection Act 2018.

Who we are

Aethelbridge Ltd is a company registered in England and Wales, company number 17486998, with its registered office at 34 Calder Avenue, Nether Poppleton, York, England, YO26 6RG. We are the data controller for the personal information described in this notice. If you have any questions about this notice or how we handle your information, please contact us at privacy@aethelbridge.co.uk.

The information we collect

Enquiries: your name, organisation, email address, telephone number if you choose to give it, and the details you share about your enquiry.
Newsletter: your email address and your topics of interest.
Careers: your name, email address, CV, any links you provide and any message you send us.
Website use: with your consent, information about how you use our website, such as the pages you visit, collected through analytics cookies.
Correspondence: any information you include when you email or speak to us.

How we use your information and why

To respond to your enquiry and take any steps you ask for before entering into a contract. Lawful basis: legitimate interests, or steps prior to a contract.
To send you our newsletter. Lawful basis: your consent, which you can withdraw at any time.
To consider your application or expression of interest in working with us. Lawful basis: legitimate interests.
To understand how our website is used and improve it. Lawful basis: your consent, given through our cookie banner.
To meet our legal and regulatory obligations. Lawful basis: legal obligation.

International transfers

Some of our service providers may process information outside the United Kingdom. Where this happens, we make sure appropriate safeguards are in place, such as an adequacy decision or approved contractual terms, as UK data protection law requires.

How long we keep your information

We keep personal information only for as long as we need it. Enquiries that do not lead to work are kept for 24 months from our last contact. Careers information is kept for 12 months unless you agree to us keeping it longer. Newsletter details are kept until you unsubscribe. Analytics data is kept for 14 months. Where we enter into a contract with you, we keep records for as long as the contract and the law require.

How we protect your information

We use appropriate technical and organisational measures to protect your information, including encryption, access controls and secure hosting. Access is limited to the people who need it to do their work.

Your rights

Under UK data protection law you have the right to:

ask for a copy of the personal information we hold about you;
ask us to correct information that is inaccurate or incomplete;
ask us to delete your information;
object to or ask us to restrict how we use your information;
ask us to transfer your information to another organisation;
withdraw your consent at any time, where we rely on consent.

To exercise any of these rights, please email privacy@aethelbridge.co.uk. We will respond within one month.

Making a complaint

If you have a concern about how we handle your information, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner’s Office, the UK data protection regulator, at ico.org.uk or on 0303 123 1113.

Changes to this notice

We may update this notice from time to time. The latest version will always be on this page, with the date it was last updated shown at the top.